The Association

The statutes


1. Name
1.1 The name of the Association is Dansk Forening for Voldgift (Danish Arbitration Association).

2. Registered office
2.1 The registered office is situated in the municipality of Copenhagen.

3. Objects
3.1 The objects of the Association are to promote knowledge of and interest in national and international arbitration and to support information on and introduction to Danish and international arbitration law and practice, including through conference and publishing activities.

4. Membership of the Association
4.1. Membership of the Association is open to anyone interested in arbitration.
4.2 The members pay a fee fixed at the annual general meeting.
4.3 The membership fee is payable upon registration and subsequently once every year. The annual fee covers a calendar year.
4.4 Membership terminates upon written resignation or upon failure to make due payment of the membership fee.

5. General meetings, authority, place and notice
5.1 The general meeting has the supreme authority in all matters relating to the Association within the scope of Danish legislation and these Statutes.
5.2 General meetings in the Association are held in Greater Copenhagen. The annual general meeting is held no later than in the month of June.
5.3 General meetings are convened by the board at no less than fourteen days’ and no more than four weeks’ notice by ordinary mail, e-mail or fax to each individual member.
5.4 The notice of a general meeting includes the agenda and a brief description of the proposals to be considered.
5.5 Proposals which the members wish to be considered at the annual general meeting shall be submitted to the board before 1 April.
5.6  The board or 25% of the members of the Association may request that within 14 days an extraordinary general meeting be convened at no less than eight days’ and no more than fourteen days’ notice. Such a request shall be made in writing to the board and be accompanied by a reasoned proposal.

6. General meetings, agenda
6.1 The agenda of the annual general meeting includes the following items:
1. Election of chairman of the meeting
2. The board’s report on the business of the Association during the past year
3. Submission of the annual report for adoption
4. Fixing of the annual membership fee for the relevant calendar year
5. Election of members of the board
6. Election of auditor
7. Any proposals from the board or the members
8. Any other business
6.2 The chairman presides over the general meeting and decides all questions relating to the proceedings and voting at the general meeting.

7. General meetings, voting rights and resolutions
7.1 At general meetings each member has one vote.
7.2. At general meetings all resolutions are passed by a simple majority except for resolutions which under these Statutes require a qualified majority.
7.3 Resolutions on the amendment of these Statutes, except for resolutions on the dissolution of the Association or the amendment of the objects of the Association, are only valid if passed by at least 2/3 of all members represented at the general meeting.
7.4 The objects of the Association may be amended or the Association may be dissolved upon a resolution to that effect at a general meeting at which no less than 2/3 of all members of the Association vote in favour. If such majority is not obtained, but 2/3 of the members present vote in favour of an amendment of the objects of the Association or the dissolution of the Association, the board shall within four weeks convene a new general meeting at which an amendment of the objects or the dissolution of the Association can be passed by at least 2/3 of the members represented at that general meeting.
7.5 Upon dissolution of the Association any surplus funds shall be applied in accordance with the objects and as determined by the board.

8. Board
8.1 The Association is managed by a board of six members all elected at the general meeting. The members of the board are elected for a term of two years at a time, so that half the members are elected every other year. Re-election is possible.
8.2 At its first meeting following the annual general meeting the board elects among its own members a chairman and a vice-chairman of the board.
8.3 Board meetings are convened at no less than fourteen days’ written notice.
8.4 The board forms a quorum when more than half of all board members are present. All business transacted by the board is decided upon by a simple majority of votes. In case of an equality of votes the chairman has the casting vote.
8.5 The board may make decisions on the Association’s affiliation to international arbitration organisations.

9. Administrator
9.1 The board appoints the administrator of the Association.
9.2 The administrator receives an annual fee fixed by the board.

10. Power to bind the Association
10.1 The Association is bound by the signature of the chairman of the board or by the joint signatures of three members of the board.

11. Audit and financial year
11.1 The auditor of the Association makes an annual review of the annual report. The auditor is elected at the annual general meeting for the period until the next annual general meeting. Re-election is possible.
11.2 The financial year of the Association is the calendar year. The first financial year runs from the formation on 31 October 2002 to 31 December 2003.

As adopted at the extraordinary general meeting on 26 January 2011